Administrative Assistant

This is a full time, hourly paid position, with 2 weeks accrued paid vacation

40 hours per week, with a 90-day probation period

Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships that create lasting impact.

Our most important function is as a ministry. This means people come FIRST. No matter what task is at hand we do everything in our power to make a place for everyone. We stop and listen, we pray, we help encourage gifts, skills, and purpose. We foster relationships with people where they are, whether it is in abundance or crisis. Our vision comes down to the basics of the early church: “We all have a need, we all have something to give. If we all share what we have, we all have what we need.”

We are seeking a highly organized and proactive Administrative Assistant to support our CEO and Director of Development (DOD). The role is ideal for someone who thrives in a fast-paced, mission-driven environment, is detail-oriented, and excels in both written and administrative tasks.

Primary responsibilities include, but are not limited to:

 Executive Support

• Serve as a primary point of contact, responding promptly to time-sensitive emails, calls, and texts on behalf of the CEO.
• Manage and organize the CEO’s calendar, scheduling meetings, travel, and appointments.
• Maintain and clean up the CEO’s email inbox, prioritizing and organizing messages along with the creation of a directory of all contacts.
• Draft and edit formal communications, including thank-you letters, requests, and recommendations.
• Prepare presentations, reports, and necessary documents for internal and external engagements.
• Accompany the CEO to events, assisting with logistics, note-taking, and follow-ups.
• Manage CEO’s LinkedIn, Instagram, and Facebook connections, engaging strategically with Grace Klein Community’s network.
• Create a directory on CEO’s outlook, merging contacts from personal mobile

 Development & Communications Support

• Maintain and update the GKC website, collaborating with the web designer for regular updates.
• Upload blog posts and follow up with Global Partners on missing content.
• Manage and update the Monday.com CRM, ensuring accurate donor tagging, recognition, and data integrity.
• Assist in drafting and editing communications for donors, partners, and community stakeholders.
• Coordinate logistics for fleet vehicle wrapping and high-level donor recognition.

General Administrative Duties

• Review and provide final edits on marketing materials before CEO and DOD approval.
• Order and manage printed materials, marketing, and office supplies.
• Take and distribute detailed meeting minutes, ensuring follow-up on action items.
• Conduct first-round edits of all submitted drafts before presenting them to leadership.
• Edit documents efficiently for accuracy, professionalism, and alignment with GKC’s vision.
• Proactively identify potential issues and propose solutions before consulting leadership.
• Manage Facebook online events, including setup, engagement, and invitations.
• Maintain task tracking and action steps using Motion.

 Donor & Business Partner Relations

• Maintain and update CRM with donation records, partner logos, and acknowledgments.

 Organizational & Leadership Support

• Attend leadership meetings, assist with technical setup, and document discussions.
• Record meeting minutes and draft necessary reports and documentation.
• Develop and implement procedural documents for internal operations.
• Update quarterly reports, budgets, KPI’s, and organizational goals

 Communications & Media Relations

• Draft press releases and prepare/edit articles for publication.
• Review and edit two weekly newsletters for clarity, consistency, and alignment with GKC’s mission.

 Qualifications & Skills

• Strong written and verbal communication skills, with a preference for written communication.
• Highly organized and detail-oriented, with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office, Monday.com CRM, and online communication tools.
• Experience with website management and content updates preferred.
• Social media management experience is a plus.
• Ability to work independently and take initiative while collaborating with leadership.
• Passion for the mission and values of Grace Klein Community.

Application Instructions:

To apply, please submit a resume, cover letter, and writing sample to Natalie King via [email protected]. In your cover letter, please explain your experience with grant writing and why you are interested in joining our organization. Please include “Adminstrative Assistant – Job Application” in the subject line of your email. Applications will be reviewed on a rolling basis until the position is filled.